Faculty Promotion and Tenure
IMPORTANT NOTE: Please follow the dates on the Faculty Evaluation Calendar.
- Promotion/Tenure Memo
- Promotion and Tenure Checklist and Summary of Final Probationary Review of Tenure-Track Faculty (Form 5)
Promotion Documents and Forms
- Procedure for Effecting Promotion in Rank (spelled out in Appendix N of the 2015 UTHSC Faculty Handbook - see pp. 119-122 of the linked document)
- Description and Application of the Promotion Metric Matrix
- Unit Promotion in Rank Recommendations Form (Form 7 Excel)
- Promotion Metric Matrix (Form 10 - in PDF or Excel version)
Tenure Documents and Forms
- Procedure for the Final Probationary Review for the Award of Tenure (spelled out in Appendix L of the 2015 UTHSC Faculty Handbook - see pp. 114-118 of the linked document)
- Unit Tenure Recommendations Form (Form 6 Excel)
- 2015 UTHSC Faculty Handbook
- College Bylaws
- The University of Tennessee System Board of Trustees' Policies Governing Academic Freedom, Responsibility, and Tenure
Tenure Track Changes
Transfers between tracks (tenure track, non-tenure track) may be permitted per the UTHSC Faculty Handbook. Sections 4.9.2 and 5.2 provide guidance to faculty members, chairs, and deans as to such a request.
To process requests for transfers from tenure track to non-tenure track, please use the provided template, located here.
Tenure Calculation Aid
Typically, a faculty member on tenure track serves a probationary period prior to being considered for tenure. The probationary period at UTHSC is generally no less than one and no more than seven academic years. For various reasons, a probationary status of less than one or more than seven years may be approved.
In calculating the time to tenure review date when preparing a Faculty Appointment Agreement, follow these guidelines:
- Tenure review dates are calculated by calendar year (January through December), not by academic year (July through June).
- Add 6 to the year in the faculty member's start date to arrive at the year by which a tenure decision should normally be made.
Example #1: A faculty member has a start date of May 1, 2014. Add 6 to 2014, arriving at 2020. This faculty member's tenure review date (if following a normal pattern) should occur no later than June 30, 2020.
Example #2: A faculty member has a start date of September 1, 2014. Add 6 to 2014, arriving at 2020. This faculty member's tenure review date (if following a normal pattern) should also occur no later than June 30, 2020.
- NOTE: The last year (the 7th year) is considered the work-out year. If tenure is not granted, the faculty member typically has the following academic year to make alternate work arrangements.
In the above example, if tenure was not granted by June 30, 2020, the faculty member would generally have until June 30, 2021 to make alternate work arrangements.
Questions about calculating tenure review dates? Contact one of the individuals listed below (in the Office of Academic, Faculty & Student Affairs) for assistance!
Lisa Zeigler, Coordinator II
Nathalie Occean, Assistant to the Vice Chancellor
Shannetta Morton, Administrative Coordinator
Kiela Person, Administrative Coordinator